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Current Employees and Students :If you are currently employed or enrolled as a student at The Ohio State University, please log in to to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.Job Title:Office Admin AssociateDepartment:Medicine | UrologyPosition Summary:The Administrative Assistant provides comprehensive, high-level support to the Division Director of Oncology and the broader oncology faculty and staff within the Department of Urology, ensuring the smooth operation of both clinical and academic functions. This role requires a proactive, detail-oriented individual who can anticipate professional needs, manage complex and confidential tasks, and serve as the first point of contact for the Division Director’s office. Key responsibilities include managing calendars, coordinating meetings and speaking engagements, arranging complex travel plans and itineraries, and preparing related documentation and financial requests using Workday. The assistant supports faculty promotion and tenure processes, maintains an up-to-date CV for the Division Director, and assists with faculty recruitment and fellowship programming. They also manage credentialing for faculty and Advanced Practice Providers (APPs), facilitate onboarding for new hires in collaboration with HR, and assist the division administrator with various administrative functions. Operational duties include maintaining inventory and ordering supplies for administrative offices and the EEI clinic, troubleshooting departmental issues, and providing backup support in the absence of the division’s administrative coordinator, including phone coverage. The assistant represents the department in meetings, takes and transcribes minutes, and contributes to special projects and strategic planning by researching and summarizing data requested by division, department, and OSU Medical Center leadership. As the department’s go-to expert for Workday processes, they provide guidance and troubleshooting support, while leveraging Microsoft Office tools—particularly Excel—to create and maintain reports, publications, and presentations that support departmental needs. Other duties may be assigned as necessary to support the evolving needs of the division.Minimum Required QualificationsHigh School diploma or GED required. Certification or vocational training may be necessary. An Associate degree in a relevant field is preferred.Minimum of 2 years of relevant experience required; 4-6 years preferred. Explore our extensive benefits . Work-life: Flexible and remote work arrangement opportunities where applicable, childcare program, and access to educational, athletic and cultural events. Retirement: State pension and alternative options with competitive employer contributions, as well as optional supplemental plans. Health: Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming. Time off: Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available. Financial: Tuition assistance for employees and their dependents, adoption assistance and discounts with preferred vendors and university partners. Wellness: Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.