Job Title

Overview Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our team as the _Part Time_ _Administrative Assistant at University Meadows, Detroit Michigan._ We invite you to help us create new possibilities for quality living for the seniors we serve. The Administrative Assistant is responsible forprovidingadministrative, clerical and project support in a professional and confidential manner.Excellent opportunity for a team player with customer service and administrative experience. Experience working in senior housing industry plus. For immediate consideration, please visit and upload a resume, complete application, including compensation expectations. Responsibilities 1. Organizes, directs and/or manages departmental functions including reception, telephone communication system and mail distribution. 2. Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries. 3. Accumulates, maintains, verifies and reports data, statistics and research. 4. Assists with collection of rent and execution of monthly certification process of resident. 5. Composes, prepares, monitors and responds to correspondence. 6. Directs and assists residents, families, business invitees and staff. 7. Schedules and maintains appointments and calendars. 8. Creates and maintains filing system. 9. Responds to inquiries and provides information regarding the Village. 10. Scheduled and conducts Village tours. 11. Establishes and maintains resident (and prospect) records including but not limited to: + Filing + Revising and updating records, charts, etc. + Gathering required data and documentation + Data input 12. Assists with information gathering, including scheduling and conducting admission interview with potential residents and families. 13. Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues. 14. Maintains maintenance work orders. 15. Coordinates special events as assigned by the Adminstrator. 16. Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing. 17. Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability. 18. Attends and participates in all appropriate departmental/Village meetings, training and development opportunities. 19. Embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership. 20. Follows established policies and procedures including but not limited to: uf0b7 Presbyterian Village employment policies and procedures uf0b7 Departmental policies and procedures uf0b7 Safety policies and procedures uf0b7 Federal, state and local regulations 21. Performs any and all other duties and/or tasks as assigned or requested. Qualifications Education/Formal Training: + uf0b7High School Diploma or General Education Diploma (GED) + uf0b7 Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience. + uf0b7 Computer literate (letters, newsletters, email, Zoom/Teams). + uf0b7 Trained as Certified Occupancy Specialist at HUD or MSHDA villages, a plus, but will train. + uf0b7 Affordable housing property management software if working at a HUD or MSHDA governed village, a plus. + uf0b7 Math aptitude generally commensurate with some college level education or equivalent experience. Certificates & Licenses: + HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position. + Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors. Previous Experience: + uf0b7One to three yearsu2019 related professional business office experience or equivalent combination of educational experience. + uf0b7 Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD. Computer Skills: + Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email. + HUD or MSHDA governed village: Affordable housing property management software, a plus. For immediate consideration, please visit and upload a resume, complete application, including compensation expectations. Job Locations _US-MI-Detroit_ Job ID _2025-2454_ Category _Administrative/Clerical_ Shifts _Days_ Type _Part Time B 20 hours_