Job Title

BID COORDINATOR (Junior Administrative Officer) - Range 12 / AMEA Print ( Apply ufeff BID COORDINATOR (Junior Administrative Officer) - Range 12 / AMEA Salary $25.12 - $32.05 Hourly Location Anchorage, AK Job Type Regular / Full Time Job Number 2025-01003 Department Purchasing Division Contract/Professional Services Opening Date 11/17/2025 Closing Date 12/8/2025 11:59 PM Alaska + Description + Benefits + Questions Job Information Open to the general public and any current Municipal employee. These positions are represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA. DEPARTMENT: Purchasing HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m. LOCATION: 632 W. 6th Ave., Suite 520, Anchorage AK, 99501 Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40. To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances. Example of Duties Provides administrative support to the Purchasing Department for the procurement of municipal supplies and services by drafting Invitation to Bids (ITB) and Request for Quotes (RFQ) for commodity buyers, posts approved drafts to municipal E-Bid website and Bidexpress site, set up pre-bid and bid opening meetings, attends bid openings to records bids to abstracts. Emails award letters and unsuccessful notices to vendors in accordance with AMC Title 7.7.20.060. Files and maintains projects folders and prepares files for end-of-year closeout. Manage Vendors Certificate of Insurance. Greet the public, answer a multi-line phone, and is the primary contact to assist Vendors with registration in the Muni Vendor Portal (MVP). Manage the general Purchasing Department email, sorting and distributing office mail and is the department Social Media Coordinator in accordance with Policy and Procedure 16-5. Post all municipal surplus items to the Muniverse website in accordance with Mayor's Directives. Assists with public records requests by researching in SAP for required documentation within a specific time frame. Other duties as assigned. Minimum Qualifications / Substitutions / Preferences Bacheloru2019s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in the field related to the position. OR Associateu2019s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in the field related to the position. OR High school diploma, GED or equivalent and four (4) years of experience in the field related to the position. Daily use of computer, telephone, printer/copier/scanner, and calculator. Frequent use of Microsoft Office products, SAP Procurement Module, Outlook for email and calendar, and Teams for messages and meetings. Additional Important Information Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants. The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-Verify Program. For more information, please go to E-Verifyu00ae is a registered trademark of the U.S. Department of Homeland Security. If selected for hire, the appointment in this position will be conditional based upon a satisfactory background check. A background check encompasses criminal history, verifying education, and verifying dates of employment. Military Service Interview Preference : Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration. Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individualu2019s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration. The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion. Application Process : Once an applicant clicks on the