About Us Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trustu2014all around the world. Summary Reports to the President of Sparks. Completes a broad variety of administrative tasks including managing an extremely active and complex calendar of global appointments and arranging multifaceted and detailed travel plans. Composing and preparing correspondence that is sometimes confidential including: itineraries, agendas, and documents. Oversees special projects and utilizes critical thinking skills to evaluate projects both broadly and narrowly with keen attention to detail. Provides support to the President to ensure all tasks are achieved on time or ahead of schedule, in a professional, customer service-oriented and quality-focused manner as directed by the President. Prioritizing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures. This role is eligible to work a hybrid schedule generally requiring 2-3 days per week in-office or at show site, based out of Philadelphia, PA, NYC or surrounding regions. Essential Duties & Responsibilities + Maintains extremely active and complex global calendar, schedules appointments and coordinates meeting arrangements. Future state: Access to Presidentu2019s email. + Arranges complex domestic and international travel. + Plans, coordinates, and ensures the President 's schedule is up to date at all times and contains a high level of detail to effectively keep the President well informed of upcoming commitments and responsibilities, following up appropriately. + Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. + Reviews and prioritizes incoming email, phone and intercompany correspondence based on schedule and ensures critical issues are addressed in a timely manner. + Serves as both an internal and external
Job Title
Sr Executive Assistant