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You can review the additional job description section on postings for documents that may be required.Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.Job Title:Administrative Assistant 2Department:James | Radiation OncologyScope of Position:The James Cancer Hospital and Solove Research Institute is committed to providing the community/region it serves with high quality health services in the detection, diagnosis, treatment and rehabilitation. This position provides leadership with a variety of supportive services necessary for the unit operations, so that optimal quality care can be delivered. This position, as a member of the team, is responsible for serving as a liaison between professional and technical staff, patients, general public, and other departments.This position provides administrative support to the Director of Clinical Operations, Associate Director of Radiation Therapy, Technical Director and Business Operations Manager - Finance and other senior leadership as needed in the Department of Radiation Oncology. The administrative assistant provides a broad range of basic to complex administrative services relating to calendar management, document preparation, travel management, meeting paperwork and preparation, and overall clinic workflow. This position services clinical faculty, staff, their patients and representative parties. This position requires the ability to effectively communicate across internal and external organizations. This position regularly interacts with faculty, college and health system leadership, as well as the department's management team.Job Duties:35% Provides support to Director of Clinical Operations, Associate Director of Radiation Therapy, Technical Director and Business Operations Manager - Finance; serves as first point of contact for questions regarding schedules from internal and external stakeholders; ensures leadership calendars are correct, and discrepancies are addressed; assists in gathering & compiling statistical data and other information. Provide backup administrative support to nurses, physicists, dosimetrists, therapists, medical records coding specialists, JPAS and PCA’s as needed. Chief point of contact for conference room scheduling - D200. Acts as a time Keeping editor in UKG system35% Provides administrative support to other leadership members within the Department of Radiation Oncology; coordinates multiple calendars ensuring appointments, meetings, and leave are scheduled in Outlook; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas; records and transcribes meeting minutes; schedules travel accommodations both domestic and international; processes reimbursements; proactively aware of meetings and expected visitors and available to escort visitors/meeting attendees; prepares & compiles teaching materials as needed; relieves leadership of routine administrative duties. Coordinate special events/catering/ purchasing for department. Monitor and order supply needs for Radiation Oncology, i.e., office supplies, business and clinic cards, script pads, lab coats, therapy supplies, coffee, etc.10% Research, compiles and provides information to aid the leadership in decision making; research, interprets, and communicates University, Health System and Department policies and procedures; conveys directives, assignments and decisions from leadership.10% Independently initiates, responds to and follows up on correspondence; composes and edits letters, reports, and other documents; regularly interacts with faculty, college and health system leadership, as well as the department's management team and staff. Provides back-up coverage as needed for the Chair Suite. Support with faculty and staff recruitment process for candidates5% Special projects as assigned; provide back coverage for other administrative assistants in the department as needed.5% Other duties as assignedMinimum Education RequiredPer Classified Civil Svc Specs or equivalent combination of education and experience. Required QualificationsPer CCS Specifications 6 mos. experience (600 hours course work or training) in customer service or communications including researching analyzing & interpreting information 3 months experience (300 hours course work) in budgeting 6 mos. experience (600 hours training) in operation of spreadsheet publication and/or presentation software and related computer equipment Three to five years in a supporting role desired. Requires successful completion of a background check. Qualified candidate may be requested to complete a pre-employment physical including a drug screen.​Career Roadmap:Function: Business Planning and OperationsSub-function: Administrative AssistanceCareer Band: Individual Contributor - TechnicalLevel: T2 Explore our extensive benefits . Work-life: Flexible and remote work arrangement opportunities where applicable, childcare program, and access to educational, athletic and cultural events. Retirement: State pension and alternative options with competitive employer contributions, as well as optional supplemental plans. Health: Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming. Time off: Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available. Financial: Tuition assistance for employees and their dependents, adoption assistance and discounts with preferred vendors and university partners. Wellness: Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.