Job Title

NYBG J ob Description Title Reports t o Grants & Contracts Analyst Associate Vice President for Grants and Contracts Position Summary : The Grants & Contracts Analyst, as a member of the Grants & Contracts team, supports the analytical, administrative and compliance functions of NYBGu2019s restricted funds. The team oversees Garden-wide grants and contracts, as well as certain restricted gifts, including science research awards, government, operating support and capital funding. The role will focus on managing and supporting the Gardenu2019s various funding sources for capital projects. Responsibilities include budgeting within the Gardenu2019s financial system, creating ad-hoc excel reports for analysis and external reporting, tracking budgets and expenses, and preparing reports and reimbursement materials for submission to government agencies and other funders. Specific Duties & Responsibilities : Expense Tracking & Compliance: u2022 Track, report, and ensure compliance for government funding; review supporting documentation for accuracy and prepare monthly reimbursement submissions, including contractor documentation and financial data for government-awarded grants. u2022 Use the Gardenu2019s financial management system for budget creation, monitoring, reconciliation and report generation. u2022 Monitors, verifies, and reconciles expenditure of all budgeted funds quarterly and during fiscal year-end closing. u2022 Generate detailed financial reports for internal analysis and external reporting. u2022 Assist in forecasting and variance analysis. Reimbursement Preparation: u2022 Prepare and submit monthly reimbursement packages for government-funded grants, including detailed financial data and contractor documentation. u2022 Ensure all submissions meet agency guidelines and deadlines. u2022 Coordinate with internal departments and external contractors to gather necessary backup materials. Grant System Navigation: u2022 Manage submissions and updates in City, State, and Federal grant portals (e.g., grants.gov, DRGR, SAM.gov). u2022 Upload applications, reimbursement requests, and compliance documentation accurately and on time. u2022 Stay current on system requirements and troubleshoot issues as needed. Contractor & Subcontractor Approvals: u2022 Support approval processes for contractors and subcontractors on government-funded capital projects. u2022 Ensure compliance with procurement policies and funding agency requirements. u2022 Maintain documentation for all approvals and related correspondence. Reporting & Analysis: u2022 Develop ad-hoc Excel reports for financial analysis and external reporting needs. u2022 Provide data-driven insights to support budgeting and grant compliance. Collaboration & Communication: u2022 Work closely with internal teams, including, but not limited to, Finance, Operations, and Science, to ensure smooth grant administration. u2022 Communicate effectively with external funders and contractors to resolve issues and maintain positive relationships. Other related duties as assigned. Qualifications : u2022 2-4 years of financial, budget and/or grants and contracts management experience, preferably at a nonprofit or government organization; cultural institution experience preferred. Significant related administrative experience will be considered if the applicant has analytical and compliance experience u2022 Fast learner; proactive; customer service oriented, excellent quantitative skills u2022 Experience with (or ability to quickly learn) budgeting and general ledger computer systems and financial reporting tools. u2022 Strong proficiency in Microsoft Office Suite; advanced Microsoft Excel Skills and financial systems experience preferred. u2022 Excellent organizational skills with the ability to handle a multitude of tasks under pressure. u2022 Bacheloru2019s and prior experience with grants or other restricted funding preferred u2022 Strong interpersonal and communication Physical Demands & Work Environment: While performing the duties of this position, the employee is required to, at minimum, sit for extended periods of time in front of a computer, organize large volumes of documents, Work under low, moderate or loud work conditions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Baseline Work Schedule: Monday- Friday, 9-5; additional hours as needed to meet deadlines. Salary is commensurate with experience within the range of $65,000-$75,000.