Job Title

Executive Assistant to the Presidentu00a0bodyu00a0Executive Assistant to the Presidentu00a0STATUS: Full Time, Exemptu00a0DEPARTMENT: Executive Officesu00a0LOCATION: Grand Rapids, W.A. Lettinga Campusu00a0REPORT TO: Presidentu00a0PAY: $62,000 Per Year + an additional bonus up to $3,000 annuallyu00a0SUMMARY:u00a0This position is responsible for providing comprehensive support to the President, serving as a liaison to the Board of Trustees, and managing the President's activities, projects, and calendar. These responsibilities are performed in an ethical manner consistent with the University's mission, vision, and values which include diversity, equity, and inclusion.u00a0RESPONSIBILITIES:u00a0u2022 Maintains responsibility for specific projects/programs which may involve planning and coordinating work, analyzing data, preparing reports, making recommendations, and other duties associated with the successful completion of a project/program.u2022 Performs administrative work of a confidential nature.u2022 Edits correspondence, reports, and materials for publication.u2022 Act as a point of contact, ensuring clear, timely, and confidential communication between the Board Chair, individual Trustees, and the President.u2022 Arrange and handle all logistics for Board meetings and events, including scheduling meetings, coordinating travel arrangements and accommodations for Trustees, and managing special functions (virtual and in-person)u2022 Perform administrative work of a highly confidential nature, exercising superior discretion and judgment, particularly concerning sensitive governance and executive matters.u2022 Draft agendas; develop, compile, and distribute comprehensive presentation materials; and accurately record and maintain official meeting minutes for the Board and related committees.u2022 Assists in carrying out the office operation responsibilities:u00a0u2022 Schedules and coordinates appointments and maintains the President's calendar.u2022 Answer the President's phone as needed.u2022 Opens and organizes the President's mail.u00a0u2022 Maintains, processes, and manipulates data on a personal computer using word processing, database, presentation, and spreadsheet software.u2022 Coordinates various events, including special events and functions (virtual and in-person).u2022 Attend events outside of a normal schedule, which may include nights and weekends.u2022 Coordinates travel arrangements and accommodations for the President and Board of Trustees.u2022 Develops, prepares, and/or composes responses to memos and correspondence requiring research, judgment, and discretion; routinely writes, edits, and submits materials for internal/external communications.u2022 Maintain and analyze budgetary records by performing bookkeeping-related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, and making recommendations as to projected budgets.u2022 Acts with a high degree of independence as liaison with inside and outside contacts (IE the Board of Trustees, leaders in the community, and related Committees) and in preparing meeting materials, minutes, programs, updates, recruiting, and other support functions related to the work area.u2022 Perform other duties as assigned.u00a0QUALIFICATIONS:u00a0u2022 Associate's Degree required. Bachelor's Degree preferred and/or equivalent working knowledge and experience relating to the position.u2022 Demonstrated experience to successfully work under pressure and meet deadlines.u2022 Demonstrated experience in successfully performing clerical/secretarial duties such as: type 60 wpm, spelling competency - at least 80% ac