Job Title

NY HELP No Agency State, Department of Title Office Assistant 3 - Vacancy ID# 207974 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 14 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $56506 to $68630 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 10% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 99 Washington Ave City Albany State NY Zip Code 12231 Duties Description The Office Assistant 3 duties in the Bureau of Administrative Services will include but are not limited to the following: u2022 Supervise staff engaged in the handling and distribution of mail and supplies.u2022 Oversee the receipt, sorting and distribution of mail and packages.u2022 Schedule work activities to ensure adequate coverage, orderly and timely handling and distribution of mail and supplies.u2022 Provide training to employees and explain any changes in procedures.u2022 Evaluate employee performance; discuss any work-related issues or deficiencies and corrective actions.u2022 Draft and revise procedures for the handling and distribution of mail and supplies.u2022 Review complaints and take appropriate action to resolve them.u2022 Correspond with local postal authorities and express mail service providers to resolve mailing issues.u2022 Ensure compliance with USPS mailing and regulations, maintain up-to-date information on postal rates and services.u2022 Oversee bulk mail insert and sort operations.u2022 Perform basic maintenance on mail processing equipmentu2022 Maintain records, develop and update postal expense tracking spreadsheets.u2022 Prepare periodic production and expense reports.u2022 Assist in preparing the annual postal budget.u2022 Prepare and update stock inventory; ensure stock is stored properly.u2022 Arrange for the transfer or records from agency premises and removal of obsolete records in accordance with agency policy regarding the destruction of records.u2022 Furniture assembly.u2022 Travel as needed to locations statewide.u2022 Operate a motor vehicle - valid NYS license required.u2022 Other duties as assigned. Minimum Qualifications PREFERRED QUALIFICATIONS: u2022 Strong supervisor experienceu2022 Prior mailroom experienceu2022 Mail postage machine experienceu2022 Experience maintaining large quantities of inventoryCOMPETITIVE MINIMUM QUALIFICATIONS:Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.A list of titles approved for transfer is available through Civil Service GOT-IT at 52.7 NON-COMPETITVE PROMOTON (NCP) QUALIFICATIONS: In accordance with Section 52.7 of the Civil Service Law, if the number of qualified candidates who apply for the position is three or less, a permanent appointment can be made, at agency discretion, by non-competitive promotion of an applicant who meets the minimum qualifications. To qualify, you must be a current Department of State employee and have one year of permanent, contingent permanent, or 55 B/C service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher.The list of qualifying titles can be found here: Note: Non-Competitive refers to not competing in an examination; the appointment will be competitive. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources / CC Telephone 518-474-2752 Fax 518-402-3656 Email Address Address Street 99 Washington Avenue Suite 1150 City Albany State NY Zip Code 12231 Notes on Applying Contact Tab:Name: Human Resources / CCTelephone: 518-474-2752Fax: 518-402-3656 Email Address: Address:Street: 99 Washington Avenue Suite 1150City: Albany State: NY Zip Code: 12231 Notes on Applying:If you are interested and meet the minimum qualifications above, email your cover letter, resume, and degree/transcript (if applicable) to . Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.