Job Title

NY HELP Yes Agency General Services, Office of Title Administrative Assistant 1 (HELPS) - VID 208118 Occupational Category Administrative or General Management Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address Empire State Plaza City Albany State NY Zip Code 12242 Duties Description u2022 Review, draft, and reply to office correspondence, memorandums, email and phone callsu2022 Coordinate and arrange meetingsu2022 Set up WEB-EX meetings/conference callsu2022 Design, set-up, and maintain office filing systems (Including electronic)u2022 Resolve day-to-day operational problemsu2022 Coordinate information flow by acting as liaison among key executives, staff and other employees, and the publicu2022 Operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documentsu2022 MEDIP entry of personnel transactions for the on boarding and off boarding of all staffu2022 Interview and hire office clerical staffu2022 Assign work to clerical staff who perform keyboarding, duplicating, mail and supply, filing or similar tasks u2022 Identify training needs of subordinates u2022 Train subordinates in office procedures and keyboarding techniques. u2022 Review work to ensure compliance with instructions. u2022 Evaluate the quality and quantity of work produced u2022 Perform other duties as assigned. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) and applicants must meet the following minimum qualifications to be considered for this position:This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level based on their experience, certification, and education. Required Experience: Experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.Administrative Assistant level requirements:u2022 Administrative Assistant Trainee 1 (equated to SG-08): Six months of required experience. u2022 Administrative Assistant Trainee 2 (equated to SG-10): One year of required experience.u2022 Administrative Assistant 1, SG-11: Two years of required experience OR IAAP Certified Administrative Professional OR associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology. OR Applicants can be appointed if they are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 06 or above and eligible for transfer under Section 70.1 of the Civil Service Law. Additional Comments Notes:There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGSu2019s EEO/AA statement and benefits joining Team #OneOGS, please visit Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/PH Telephone 518-473-5282 Fax 518-486-1631 Email Address Address Street NYS Office of General Services, HRM 31st Floor Corning Tower, Empire State Plaza City Albany State NY Zip Code 12242 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.