Job Title

Summaryu00a0Under direct supervision, performs a variety of general administrative tasks and provides clerical assistance to an assigned office/department. Essential Job Functionsu00a0(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics.u00a0 This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)u00a0u00a0u00a0 Provides general administrative support including maintaining files and databases, producing reports and publications, answering telephones, processing mail, copying, and faxing.- Prepares correspondence including letters and memos.- Orders office supplies/equipment and coordinates with supply vendors; maintains equipment inventory.- Maintains office equipment and coordinates maintenance work orders.- Provides customer service assistance to internal and external parties.- Performs accounting and financial record keeping activities including daily/monthly deposits, creating invoices and preparing bills for payment.- Provides word processing and data entry support.- Maintains and updates departmental forms.- Takes, prepares and maintains meeting minutes as required.- Processes and performs data input in relation to personnel information as required.- Prepares directories, registration/entry packets, and project information as required.- As required, processes legal documents, paperwork and/or case reports.- Depending on area of assignment, performs notary tasks as required.- Depending on area of assignment, provides general help desk assistance.- Performs other duties as assigned or required. u00a0u00a0u00a0 Qualificationsu00a0Minimum Qualifications:High School Diploma or equivalent; two (2) years of office clerical support experience; or equivalent combination of education, training and experience. u00a0Depending on area of assignment, additional licenses, certification may be required.u00a0Knowledge and Skills:- Knowledge of administrative/clerical practices and processes.- Knowledge of standard office software applications.- Knowledge of standard office equipment.- Knowledge of customer service standards and protocol.- Knowledge of record keeping and basic accounting processes.- Skill in coordinating day to day administrative activities for area in which assigned.- Skill in performing general administrative support functions.- Skill in providing customer service assistance in person and by telephone/email.- Skill in effectively interacting with the general public and other relevant parties.- Skill in preparing and maintaining correspondence, reports, records, documentation and files.