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ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.Unless specifically stated otherwise, this role is 'On-Site' at the location detailed in the job post.Job DescriptionOverviewIn this role, you will greet all site visitors and assure they sign in on the visitors' log. You will answer phones and direct callers to the appropriate staff member and manage delivery tickets ,other documentation needing to be sent to the main office. You will also oversee the timesheets for field employees under the supervision of the Superintendent, place orders for supplies as directed, maintain a clean office environment, take meeting minutes as required and distribute as directed, make copies for distribution, maintain office files and documentation, update logs, and accept deliveries., Job Responsibilities:Work directly for the Superintendent. Work is generally administrative, project-oriented and will require the ability to comprehend and follow directionsCoordinate and organize a system to complete daily tasks requiredBe courteous and professional with employees, our clients, subcontractors, vendors, and the publicOrganize the office files, contracts, and submittals similar to the system used in the corporate officeHave the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.Keep timesheets, weekly hours, and per diem for the field employees, email to Payroll weeklyKeep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and paymentLog and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basisLog daily subcontractorâs activities, weather, rainfall, deliveries, and meetings on the Superintendentâs Daily ReportPurchase office supplies, order material and rental equipment as directed by the jobsite SuperintendentCall vendors for quotes to do a cost comparison for materials or rental equipmentSet up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.