Job Title

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here ( to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet (. The University of Miami's Library has an exciting opportunity for a full-time Program Coordinator to work in Coral Gables, FL. SUMMARYReporting to the Cuban Heritage Collection Academic and Community Programs Manager, and under the program leadership of the Director of Academic Programs, the Academic and Community Programs Coordinator supports the planning, coordination, and administrative implementation of the Cuban Heritage Collectionu2019s academic programs and public initiatives, while also contributing to their strategic communication and outreach.The Coordinator supports a diverse portfolio including endowed fellowships and artist residencies, research grants, the Seminar in Cuban and Cuban Diaspora Studies, the biennial New Directions in Cuban Studies conference, oral history initiatives, community-focused public events, and other programs under development. In this role, the Coordinator plays a key role in supporting program operations, such as scheduling, documentation, participant support, and financial and logistical workflows, ensuring programs run smoothly from planning through execution. The Coordinator also advances the Collectionu2019s visibility and engagement by managing digital outreach efforts, including a newsletter, social media accounts, and blog. Additionally, the Coordinator supports program assessment and reporting needs and ensures the timely processing of honoraria, reimbursements, and vendor payments. ESSENTIAL DUTIES & RESPONSIBILITIES include the following: Program & Administrative Supportu2022 Supports the planning, coordination, and day-to-day administration of CHC academic programs, fellowships, conferences, oral history initiatives, and public programs, ensuring smooth workflows from planning through execution.u2022 Manages and tracks administrative tasks related to fellowship disbursements, including the timely processing of honoraria payments, travel reimbursements, vendor invoices, purchase requests, and other program-related expenditures.u2022 Coordinates end-to-end physical and virtual logistics for CHC events and conferences, including scheduling, space reservations, travel coordination, and coordination with internal and external partners.u2022 Provides administrative support for fellowship programs, artist residencies, and short-term grants, coordinating application/review cycles, maintaining program documentation, supporting selection processes, and preparing onboarding and reporting materials.u2022 Acts as the administrative contact for the CHC Academic Advisory Committee, managing meeting schedules, preparing agendas, and taking notes, tracking action items, and supporting follow-up communications and documentation.u2022 Assists with collecting participation data, maintaining program records, and supporting internal reporting and grant documentation needs. Communications & Outreach Supportu2022 Contributes to the day-to-day management of the CHCu2019s social media presence and blog, creating content that highlights the Collectionu2019s holdings, programs, and academic milestones in alignment with program schedules and institutional priorities.u2022 Assists with the preparation and distribution of the newsletter, Pregones, in collaboration with departmental colleagues and the Librariesu2019 Creative team.u2022 Assists in the delivery of marketing strategies developed by the Program Manager, Creative, and Community Relations & Events teams to publicize events and increase community awareness of the Collection, including drafting promotional text, coordinating timelines, and maintaining outreach calendars.u2022 Provides daily task supervision for student assistant assigned to communications and marketing activities, including training, task delegation, and quality control. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. Minimum Qualificationsu2022 High school diploma. Bachelor's degree preferred. u2022 Minimum 1 year administrative or equivalent office experience (including internships) in a professional, library, or non-profit environment.u2022 Excellent bilingual (English/Spanish) interpersonal, oral, and written communication skills.u2022 Proven experience in social media content management and digital outreach; basic graphic design skills preferred.u2022 Demonstrated interest in or knowledge of the history and culture of Cuba and its diaspora.u2022 Exceptional organizational skills and attention to detail, with the ability to manage administrative tasks (such as financial processing and logistics) alongside creative projects.u2022 Ability to work effectively within a diverse community and represent the Cuban Heritage Collection professionally to all internal and external stakeholders.u2022 Familiarity with the functions of academic libraries or research archives is preferred Any relevant education, certifications and/or work experience may be considered. The University of Miami is recognized as one of the nationu2019s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here ( for additional information. Job Status: Full time Employee Type: Staff