Our promise to you:Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.All the benefits and perks you need for you and your family:Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability InsurancePaid Time Off from Day One403-B Retirement Plan4 Weeks 100% Paid Parental LeaveCareer DevelopmentWhole Person Well-being ResourcesMental Health Resources and SupportPet BenefitsSchedule: Full timeShift:Day (United States of America)Address:7050 GALL BLVDCity:ZEPHYRHILLSState:FloridaPostal Code:33541Job Description:Coordinates calendars and manages the Volunteer front desk. Orders supplies and interacts with physicians and visitors. Completes surveys and reports while maintaining regulatory requirements. Records meeting minutes, handles telephone calls, and sorts mail. Supervises administrative assistants and maintains personnel records. Processes travel expenses and plans internal campus events. Develops event concepts and themes, creating detailed event plans and timelines. Coordinates with vendors for supplies, catering, and decorations. Secures venues and arranges logistics for events. Prepares and manages event budgets, tracking expenses to ensure cost-effectiveness. Designs and distributes promotional materials, communicating event details to staff and participants. Collaborates with various departments, HR, and marketing for smooth execution and promotion of events. Other duties as assigned.Knowledge, Skills, and Abilities:• 50 wpm• Knowledge of Microsoft Office (Word, Excel, Powepoint, etc.)• Strong event planning, logistic and organizational skills required.• Strong organizational skills: must be able to multi-task in a fast-paced, stressful work environment, and excel under tight deadlines.• Strong project management experience with a results-oriented focus and attention to detail, while never losing sight of the big picture.• Self-starter with ability to implement initiatives in a strategic and professional manner with minimal supervision.• Capable of delivering a high level of customer service to internal customers and external strategic partners.Education:• Associate [Required]Field of Study:• N/AWork Experience:• 3+ in office management [Required]• 5+ more years secretarial experience [Required]Additional Information:• N/ALicenses and Certifications:• Driver's License (DL) [Required]Physical Requirements: (Please click the link below to view work requirements)Physical Requirements - Range:$49,718.59 - $92,468.74This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
Job Title
Exec Assistant & Events Coordinator