Our promise to you: Joining AdventHealth is about being part of something bigger. Itu2019s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 7050 GALL BLVD City: ZEPHYRHILLS State: Florida Postal Code: 33541 Job Description: Coordinates calendars and manages the Volunteer front desk. Orders supplies and interacts with physicians and visitors. Completes surveys and reports while maintaining regulatory requirements. Records meeting minutes, handles telephone calls, and sorts mail. Supervises administrative assistants and maintains personnel records. Processes travel expenses and plans internal campus events. Develops event concepts and themes, creating detailed event plans and timelines. Coordinates with vendors for supplies, catering, and decorations. Secures venues and arranges logistics for events. Prepares and manages event budgets, tracking expenses to ensure cost-effectiveness. Designs and distributes promotional materials, communicating event details to staff and participants. Collaborates with various departments, HR, and marketing for smooth execution and promotion of events. Other duties as assigned. Knowledge, Skills, and Abilities: u2022 50 wpm u2022 Knowledge of Microsoft Office (Word, Excel, Powepoint, etc.) u2022 Strong event planning, logistic and organizational skills required. u2022 Strong organizational skills: must be able to multi-task in a fast-paced, stressful work environment, and excel under tight deadlines. u2022 Strong project management experience with a results-oriented focus and attention to detail, while never losing sight of the big picture. u2022 Self-starter with ability to implement initiatives in a strategic and professional manner with minimal supervision. u2022 Capable of delivering a high level of customer service to internal customers and external strategic partners. Education: u2022 Associate [Required] Field of Study: u2022 N/A Work Experience: u2022 3+ in office management [Required] u2022 5+ more years secretarial experience [Required] Additional Information: u2022 N/A Licenses and Certifications: u2022 Driver's License (DL) [Required] Physical Requirements: _(Please click the link below to view work requirements)_ Physical Requirements - Pay Range: $49,718.59 - $92,468.74 _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ Category: Administrative & Executive Services Organization: AdventHealth Zephyrhills Schedule: Full time Shift: Day Req ID: 150948064
Job Title
Exec Assistant & Events Coordinator