Job Title

POSITION SCOPE AND ORGANIZATIONAL IMPACT Moss' Apprenticeship Administrator provides comprehensive administrative and program support to the Apprenticeship Manager, and the Moss Solar Apprenticeship Program. This is a fast-paced, high-visibility role requiring strong organization, initiative, attention to detail, and effective communication.The position collaborates closely with management, superintendents, apprenticeship coordinators, and apprentices to support day-to-day program operations, maintain compliance documentation, and ensure accurate tracking and reporting across key apprenticeship milestones. The role operates within a construction environment and is expected to become familiar with Moss processes, priorities, and field-driven timelines.ESSENTIAL JOB DUTIES AND RESPONSIBILITIESSupport the Apprenticeship Manager and Senior Coordinator with scheduling, meeting logistics, travel coordination, invoices, and expense reportsOrganize and execute logistics for internal meetings, trainings, and events (scheduling, materials preparation, note-taking, and follow-ups)Act as liaison between the Apprenticeship Team and internal departments (Field Leadership, HR, Payroll, IT) to streamline operations and resolve administrative needsReceive, organize, and prepare apprentice & journeyworkers applications for review by the Apprenticeship TeamAssist with onboarding for new team members in collaboration with HR and internal departments, ensuring proper documentation and system accessMaintain and upload apprentice files in compliance with applicable state and federal regulations and internal requirementsTrack and submit Related Technical Instruction (RTI) hours on TCP (or designated platform)Monitor apprentice status changes (terminations, transfers, suspensions, completions) and update reports to keep the team informedReconcile updates received from apprenticeship coordinators and ensure tracking tools and reports remain current, accurate, and audit-readySupport the Senior Coordinator in the preparation and submission of apprentice bonuses, including tracking eligibility and required documentationAssist with apprentice-facing communication regarding administrative steps, events, and key milestonesContribute to the creation and maintenance of SOPs, templates, and internal resourcesManage swag inventory (tracking, reordering, and coordinating distribution to apprentices/events)Perform other duties as assignedEDUCATION AND WORK EXPERIENCEStrong attention to detail and ability to organize, prioritize, multi-task, and work independentlyProfessional written and verbal communication skills; strong interpersonal skillsProficiency with Microsoft Office SuiteDemonstrated problem-solving skills with a focus on quality and complianceStrong teamwork skills and ability to work in a collaborative environmentAbility to take initiative without waiting for directionWillingness and desire to learnExperience supporting teams in a construction environment (understanding field schedules, jobsite priorities, and urgency-driven coordination)Experience with tracking and monitoring program participants, status changes, and maintaining accurate reports (HR, training, compliance, or workforce programs)Familiarity with apprenticeship programs, apprenticeship compliance, or related workforce development programsExperience with RAPIDS / RAPIDS 2.0, RTI tracking, or similar systems (preferred, not required)