Job Title

The Administrative Assistant & Events Coordinator to the Dean of Student Services provides comprehensive administrative, event, and operational support to the Dean and the Office of Student Services. This role requires a high level of professionalism, discretion, and adaptability, with frequent interaction across students, faculty, staff, and external partners.Administrative SupportManage the Dean's calendar, schedule meetings, and coordinate logisticsServe as the first point of contact for the Dean, handling communications with faculty, staff, students, and external organizationsPrepare correspondence, reports, mailings, and other documents; maintain confidential files and recordsScreen and respond to telephone, email, and in-person inquiries with professionalism and discretionProcess invoices, payments, reimbursements, and supply orders for Student Services, Admissions, and the RegistrarApprove and manage timesheets, schedules, and assignments for work-study studentsEvent & Project CoordinationPlan, organize, and execute high-profile institutional events including Commencement, White Coat Ceremony, Match Day, Orientation, Accepted Students Day, Senior Week, Residency Fair, and other campus-wide activitiesCoordinate logistics such as venue selection, catering, décor, vendor communication, volunteer management, and promotional materialsSet up and manage event spaces, ensuring smooth execution of all detailsCreate and design event promotional materials, signage, and backdropsStudent Engagement & Campus ProgramsCoordinate student involvement programs including Big Brother/Big Sister and Student AmbassadorsCreate and review Student Ambassador applications, host interviews and trainings, and assign ambassadors to tours, interviews, and campus eventsHost events for Student Ambassadors and the general student bodyParticipate in the Wellness Committee, supporting the planning and execution of campus wellness eventsAct as a welcoming presence in the Student Services Office—greeting visitors, students, and guestsAdmissions SupportAssist with the admissions process, including applicant communications, interview scheduling, ordering meals for interview days, and conducting campus tours when neededOrder and manage admissions merchandise and promotional itemsEducation/ExperienceAssociate's degree requiredTwo (2) or more years of administrative experienceKnowledge/Skills/AbilitiesStrong organizational and communication skills.Ability to manage multiple priorities in a fast-paced environment.Exceptional attention to detail and professionalism.Commitment to student engagement and campus community building.Discretion and sound judgment in handling confidential information.Proficient use of the Microsoft office suiteUSD $47,500.00/Yr.USD $38,000.00/Yr.