Job Title

Description Under the supervision of the Registrar, the Registrar Specialist plays a vital role in supporting the daily operations of the Registrar’s Office. This position is responsible for maintaining accurate student records, processing transcripts and registration requests, supporting graduation and degree audit processes, and providing exceptional service to students, faculty, staff, and external stakeholders. The role requires proficiency in using the Colleague Information System (CIS) and a thorough understanding of institutional policies, as well as compliance with federal regulations such as FERPA and Leon’s Law. Examples of Duties Maintain and update student academic records in the Colleague systemTroubleshoot registration issues and provide technical supportAssist students with course registration, schedule adjustments, and related inquiriesProcess transcript requests and verify transfer credits according to established policiesSupport degree audits, graduation application reviews, and diploma processingRecord and manage FERPA and Leon’s Law documentationRespond to inquiries from students, faculty, and staff via phone, email, or in personAssist with data entry, internal reporting, and general clerical functionsParticipate in institutional training and assist with special projects as neededPerform other duties as assigned by the Registrar Minimum/Required Qualifications Minimum QualificationsAssociate degree with a focus on business, administration, or a related field2-3 years of administrative experience in a fast-paced office environmentStrong attention to detail and commitment to data accuracyAbility to manage multiple tasks and meet deadlinesExcellent written and verbal communication skillsDemonstrated ability to maintain confidentiality and comply with FERPA regulationsProficient in Microsoft Office SuiteStrong organizational, interpersonal, and service support skillsCompetency in English grammar, basic math, and professional correspondencePreferred QualificationsBachelor’s degree or higherExperience working with the Datatel/Colleague Information System How to Apply MUST READ Special Instructions and Additional Information to Applicants:All applications for this position must be submitted directly via our online application system at .Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application. To receive credit, all relevant experience must be included in the work history section of the application.Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.