Job Title

NY HELP Yes Agency Labor, Department of Title Administrative Assistant 1/Trainee 1/2 - White Plains (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $40625 to $60467 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Westchester Street Address 120 Bloomingdale Road City White Plains State NY Zip Code 10605 Duties Description Working as a team member in the Office of Diversity and Equity, Inclusion and Access, the Administrative Assistant 1 will provide administrative office support. Specific activities performed are:u2022Responding to general program inquiries either by phone, email, or in person and referring complex or technical questions to appropriate staff;u2022Maintaining calendars, scheduling meetings, training and conference calls;u2022Reviewing all correspondence and responding to or referring to staff as appropriate;u2022Maintaining a follow-up tracking system;u2022Preparing reports using statistical and narrative information, managing incoming telephone calls and visitors;u2022Monitoring and tracking the status of program activities to ensure deadlines are metu2022Assembling and coordinating background materials for meetings and training;u2022Operating office equipment and performing basic service or arranging for service maintenance as needed;u2022Maintaining and ordering office supplies.u2022Handling routine correspondence by preparing replies or researching information for use in responses;u2022Maintaining office records, databases and files using a variety of software such as Microsoft Office Suite;u2022Providing direction and guidance to other support staff within the office;u2022Managing the routing and tracking of incoming, outgoing and inter-office mail, including maintaining an electronic log and providing reports as requested;u2022Making travel arrangements and creating travel reports;u2022Submitting SFS requests for office equipment or supplies;u2022Performing other duties and special projects as assigned;u2022Completing all mandatory trainings as required;u2022Ensuring confidentiality of all areas and records;u2022Assisting the Chief Diversity Officer and Deputy Diversity Officer with all facets of recruitment.Preferred Qualifications: Ability to initiate and maintain relationships across a diverse set of stakeholders. Knowledge in processing SFS requisitions, and travel expense reports on Statewide Financial System (SFS). Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.NY HELPS Non-Competitive Minimum Qualifications:Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.OrOne year of New York State Department of Labor permanent service as an Office Assistant 1 Keyboarding.Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.OrOne year of New York State Department of Labor permanent service as an Office Assistant 2 Keyboarding.Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Note: It is essential that you describe your qualifying education and/or experience as completely as possible on your application. Omissions or vagueness may not be interpreted in your favor.It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at (copy and paste in browser) to register today, in three easy petitive Minimum Qualifications:A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information via email, a representative from our office will contact you via phone.Subsequent 55 B/C Qualifications:A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service in a Grade 6 or higher position and have a current Civil Service 55b/c approval letter.Reassignment Qualifications:Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in an Administrative Assistant 1/Trainee 1/2. If you have less than one year, you must be reachable on the current Administrative Assistant 1/Trainee 1/2 eligible list for this location if one exists.70.1 Transfer Qualifications:One year of permanent or contingent-permanent as a Grade 06 or higher determined to be similar by Civil Service.Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at .Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS eq. Grade 8, and Administrative Assistant Trainee 2, NS eq. Grade 10 leading to Administrative Assistant 1, Grade 11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA and M/C employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1 Additional Comments Candidates with no previous state service will begin at the starting rate of the salary range listed above.Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, and Putnam. If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, is available and can be discussed during the interview.Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location. We offer a comprehensive benefits package, including:u2022 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per yearu2022 Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).u2022 Choice of several affordable and competitive health insurance plansu2022 Dental and vision insurance plans at no additional costu2022 Membership in the NYS Employeeu2019s Retirement Systemu2022 NYS Deferred Compensation Investment Planu2022 Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)u2022 Eligibility to apply for tuition reimbursement for qualifying employees and coursesu2022 Paid Parental LeaveOur mission is to provide outstanding services to our customersu2014the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New Yorku2019s businesses. We empower and protect New Yorku2019s workers. To learn more about our mission and the exciting work of the DOL, please visit: is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area. Some positions may require additional credentials or a background check to verify your identity. Name Sara Wollaber Telephone (518) 457-1020 Fax EFax: Email Address Address Street 1220 Washington Avenue State Office Campus, Building 12 City Albany State NY Zip Code 12226 Notes on Applying Qualified candidates should copy the below web address into your browser to complete the online application for the Department of Labor.209562Title: Administrative Assistant 1/Trainee 1/2 Location: White Plains All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Unofficial transcripts and/or other documents will be required for certain positions as indicated in the minimum qualifications. These documents must be received by February 26, 2026. Documents must be uploaded as unlocked and accessible attachments. If experiencing difficulties with the above link, please reach out to from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, Inclusion, and Access (ODEIA), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575).