Job Title

NY HELP No Agency Parks, Recreation & Historic Preservation, Office of Title Administrative Assistant 2 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 15 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $59808 to $74695 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Wyoming Street Address Letchworth State Park 1 Letchworth State Park City Castile State NY Zip Code 14427 Duties Description Under the supervision of higher-level personnel, the Administrative Assistant 2 will serve as the administrative lead for the Genesee Regional Management Team. Duties include, but are not limited to:u2022 Provide administrative and clerical support to regional leadership. u2022 Answer phones; provide information to callers, take messages, and route calls to appropriate staff. u2022 Greet and assist visitors or callers, respond to inquires, and direct individuals to appropriate staff. u2022 Open, read, route, and distribute incoming mail and other materials; respond to routine correspondence and inquiries. u2022 Track, monitor, and coordinate assignments, projects, and requests to ensure timely completion. u2022 Set up and manager paper and electronic filing systems; maintain records, logs, and reference materials. u2022 Create, maintain, and update spreadsheets and databases to track program, fiscal, and administrative information. u2022 Maintain scheduling and event calendars; schedule and confirm meetings and appointments for staff and management. u2022 Schedule interviews and coordinate onboarding and offboarding tasks.u2022 Coordinate meetings, conferences, and special events, including logistics, meeting materials and room arrangements. u2022 Make travel arrangement for staff and prepare or process travel authorizations and expense reports in accordance with agency procedures. u2022 Prepare, proofread, and edit correspondence, reports, meeting minutes, and other documents to ensure accuracy formatting and style standards. u2022 Research and compile information for reports, presentations, and responses to inquiries. u2022 Order and maintain office supplies and inventory. u2022 Perform other administrative duties as assigned to support the effective operation of the office.u2022 Attend various meetings; take meeting notes and minutes. Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Certification (e.g., IAAP Certified Administrative Professional), diploma, or associateu2019s degree in office administration, secretarial science, administrative assistance, paralegal business technology, or office technology substitutes for two years of experience.Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education (If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at Candidates are responsible for the evaluation fee. Additional Comments OPERATIONAL NEEDS: u2022 Must be experienced with the Microsoft Office Suite, including Word, Excel, Outlook, and TeamsBENEFITS:Generous benefits package, worth approximately 65% of salary, including:Paid Time Off: u2022 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days, 13 Holidays.u2022 Annual professional leave to participate in professional development.Health Care Benefits:u2022 Eligible employees and dependents can pick from a variety of affordable health insurance programs.u2022 Family dental and vision benefits at no additional cost.Additional Benefits:u2022 New York State Employeesu2019 Retirement System (ERS) Membershipu2022 NYS Deferred Compensationu2022 Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bondsu2022 Public Service Loan Forgiveness (PSLF)u2022 Paid Parental and Family Leave To learn more about our benefits, visit: Some positions may require additional credentials or a background check to verify your identity. Name John Snyder Telephone Fax Email Address Address Street Letchworth State Park 1 Letchworth State Park City Castile State NY Zip Code 14427 Notes on Applying If you feel you meet the minimum qualifications and the agencyu2019s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your regionu2019s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at forward your application and resume, if available, to John Snyder, Letchworth State Park, 1 Letchworth State Park, Castile, NY 14427or email to with the subject line u201cAdministrative Assistant 2u201dIt is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications.Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.