Job Title

Finance Office Assistant / Executive Assistant Organization: Major University Law School u2013 Office of Financial Management Location: New York, NY (Greenwich Village / Hybrid Fridays) Pay Range: $25.00 u2013 $33.00 / hour Start Date: Monday, March 16, 2026 Duration: 3 months The Role A prestigious Law School in Manhattan is seeking a highly organized and professional Finance Office Assistant / Executive Assistant to provide critical support to the Office of Financial Management and the Associate Dean/CFO. This role serves as a central point of coordination for the Finance Office, as well as various academic centers, institutes, and committees. The ideal candidate is a proactive problem-solver who can navigate a fast-paced academic and financial environment with discretion and precision. Key Responsibilities + Executive Support: Provide high-level administrative support to the Associate Dean/CFO, including complex scheduling, meeting confirmation, and preparation of briefing materials. + Office Operations: Manage a wide range of clerical and secretarial duties, including triaging high-volume phones and emails, maintaining files, and managing office supplies. + Financial Administration: Assist in monitoring budgets and preparing/processing reimbursements and other payments. Modify or create spreadsheets as needed for financial tracking. + Logistics & Coordination: Prepare detailed itineraries and coordinate travel to and from the university for guests and staff. + Meeting & Event Support: Set up and manage Zoom sessions, prepare digital and physical materials for committee meetings, and handle general copying/faxing. Qualifications + Education: Bacheloru2019s Degree required. + Experience: Proven experience as an Office Assistant or Executive Assistant, preferably within a finance or higher education setting. + Technical Skills: Proficiency in Google Suite (Docs, Sheets, Calendar) and Zoom is essential. + Communication: Exceptional verbal and written communication skills with the ability to