Job Title

You Belong Here.At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.FTE: 1.0, Shift: Day, Schedule: Mon-FriThis is an in-person role in Tacoma, WA, and will be in the office 5 days a week.Candidates must be currently based in the area to be considered.Position SummaryThe Executive Office Operations Manager is responsible for the streamlining and elevating daily operations, systems, and standards that support the Corporate Executive Office and Executive Administrative Services. The role ensures that executive workflows, communications, calendaring, and administrative processes are efficient, consistent, and aligned with department and/or organizational priorities. This leader oversees Executive Assistants (EAs), manages and drives continuous process improvement in the enterprise wide executive administrative services. This role strengthens the effectiveness, consistency, and operational rhythm of the Executive Corporate Office by ensuring seamless coordination, high quality administrative support, and disciplined follow through on department priorities. This role partners closely with the Chief of Staff and President's Executive Assistant, and the broader administrative team to create a well run, well supported corporate executive environment.Essential FunctionsSystem Executive Office Leadership & OperationsProvide daytoday operational leadership for the System Executive Office in partnership with the Chief of Staff, ensuring highquality executive support, efficient workflows, and alignment with organizational priorities.Executive Administrative Team ManagementLead, coach, and develop the Executive Assistant team by setting clear performance expectations, aligning workloads, strengthening communication, and ensuring consistent, highquality administrative support across executives.Executive Calendar, Planning, & Executive Office Business Rhythm OversightMaintain oversight of executive and corporate calendars, conduct regular calendar audits, coordinate executive scheduling and briefings, and ensure effective planning and followthrough on annual business rhythms, priorities, and commitments.Standards, Systems, & Administrative ExcellenceEstablish and enforce enterprisewide standards for executive support, communication protocols, and administrative excellence, ensuring consistency, accuracy, and reliability across executive operations.Enterprise Executive Administrative Services DevelopmentDesign and lead a structured, best in class system executive administrative services function, including executive onboarding processes, service models, tools, templates, and enterprise coordination.Requirements10+ years supporting C suite executivesAt least 5+ years supervisory experience3+ years of performance metrics, process improvement or lean techniques experienceBachelor's degree required, MBA preferredPMP certification preferredProven experience in executive and corporate office operations, administrative leadership, or Chief of Staff-adjacent roles.Very strong organizational, communication, and project management skills.Demonstrated ability to lead administrative teams and implement standardized processes.High level of discretion, judgment, and professionalism.Ability to manage multiple priorities in a fastpaced, highvisibility environment.Why MultiCare?Rooted in the local community - Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 year