Job Title

Who We Are We are Tennis The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sportu2019s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open . Why Work for the USTA? We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Donu2019t know tennis? Don't worry, you can still find yourself in the game The Role The Partnership Marketing Administrative Assistant will be responsible for all administrative work for the Partnership Marketing Department, including general clerical, tracking budgets, invoicing, tracking of payments, contract management, database management, processing of US Open sponsor ticket orders, corporate gifting, and department attendance. Support the Managing Director, Corporate Partnerships, and three (3) Directors with expense reports, meeting schedules, and travel arrangements. In addition, this role manages the setup and daily operation of the Partnership Marketing office throughout the US Open period. + Manage executive calendars and meeting requests + Manage executive expense accounts and book executive travel + Assist with tracking and updating the US Open sponsor ticket inventory and corporate assignments + Assist with the review and updating of Sponsor Per Contract and Purchase account records, and coordinate per contract mailings with the Ticket Office + Process and track sponsor per session ticket purchase requests and provide receipts for reconciliation + Perform general administrative duties, including but not limited to coordination of mailings, photocopying, emailing, and filing + Coordinate tournament and holiday gifting programs to business clients; project schedule, work with Merchandise group to source gift options, update gift list, packaging, and shipping details + Maintain an updated contact database + Maintain staff attendance records and distribute staff weekly schedules + Coordinate department meetings and agendas + Support special event planning and logistics, including an annual Partner Briefing and Partner Reception + Other duties as assigned Who You Are + Associate's degree from an accredited college or university or equivalent + Customer-facing experience preferred + Familiarity with Ticketing systems preferred (e.g., Archtics) + Proficiency with Google Suite, Excel, PowerPoint, and Adobe Suite preferred + Demonstrated strong work ethic, positive attitude, and professional client-facing demeanor + Excellent organizational and time-management skills + Excellent written and verbal communication skills + Must have the capability to remain calm and focused in a high-pressure, fast-paced environment (US Open) + Must be available to work from the USTA National Tennis Center, Queens, NY, for the duration of the US Open (currently 3 weeks) + This position is designated as