Job Title

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.Our client is seeking a highly organized and proactive Business Support Administrator to support the CEO at a growing investment management firm. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs while managing a fast-paced, high-volume executive schedule. Hours are 9:00am-6:00pm with flexibility to stay later as needed, and the position is hybrid with three days in office (Tuesday-Thursday). Key Responsibilities:Manage a heavy, back-to-back calendar for the CEO and ensure seamless daily flowCoordinate complex domestic and international travel, meetings, and event logisticsProcess invoices, approvals, and expense reportsLiaise with IT, building management, and external service providers as neededSupport office operations including supplies, pantry management, and general space upkeepServe as backup for mainline phone coverage with strong phone etiquettePrepare presentations and assist with PowerPoint and Excel workProvide additional administrative support to a second Business Support Administrator and select executivesOffer thoughtful, anticipatory support that aligns with the CEO's preferences and working styleParticipate actively in fostering a positive, engaged office cultureQualifications:5+ years of administrative experience supporting senior or C-suite leadersExperience in finance or professional services highly preferredStrong communication and interpersonal skillsExceptional organizational ability with strong attention to detailAbility to multitask, manage competing priorities, and operate independentlyHigh level of discretion, reliability, and emotional intelligenceProficiency with Microsoft Office requiredEnergetic, nurturing, and able to build trust with an executive who values consistency and loyaltyBachelor's degree preferredCompensation/Benefits:Up to $95K base salary + discretionary bonusMedical, dental, and vision coveragePTO packageAdditional