Job Title

The Institute for Contemporary Psychotherapy (ICP) is committed to fostering educational excellence and exceptional treatment standards in an inclusive environment. We are dedicated to actively addressing systemic biases, embracing diversity, and fostering personal growth for both clients and clinicians. We endeavor to continuously innovate to increase accessibility to high-quality, evidence-based, and culturally sensitive mental health training and care in New York City.The Billing & Payroll Specialist at ICP is responsible for all aspects of billing and invoicing for patient payments (self-pay fees and copays), and payroll for therapists and faculty. The role requires strong knowledge of electronic health records, payroll systems, and MS Excel, as well as the ability to communicate effectively with therapists and patients. The Billing & Payroll Specialist will report to the Manager of Administrative Operations and the Executive Director and will collaborate with administrative support staff and 1099 contractors (contractors in this context are: candidates, therapists, faculty).Responsibilities (% breakdown):60%: Patient BillingResponsible for all aspects of billing and invoicing patient payments, including self-pay fees and copaysMonitor and track charts for patient paymentsUpdate patient ledgers in electronic health recordsWork with therapists around patient open balances, collections30%: PayrollEnsure timely and accurate processing of monthly 1099 payrollAdminister updates in payroll systemTroubleshoot payroll issues10% Accounts PayableProcessing Invoices: Receiving, verifying, and entering invoices into QuickBooksPayment Processing: Preparing and issuing payments to vendors and entering payments into QuickBooksRecord Keeping: Maintaining organized and accurate records of all accounts payable transactions and supporting documentationVendor Communication: Corresponding with vendors regarding invoice inquiries, payment status, and resolving disputesMonth-End Close: Assisting with month-end closing activities related to accounts payableQualifications & Key Competencies:Strong verbal and written communication skillsProficient in electronic health records, payroll systems, and MS ExcelDetail-orientedCustomer service skillsTime management skillsEducation:Bachelor’s degree a plusTraining/certification in payroll administration preferredExperience:2 years of experience in payroll administration, experience with 1099 preferredSome experience in patient billing preferably in the mental health fieldKnowledge of QuickBooks and Microsoft Office Suite, particularly ExcelJob-Type:Full-timeBenefits:Health insurance with generous employer contribution20 days PTO to start (additional PTO days are allotted after specific time intervals, as stated in the manual)11 paid holidaysHybrid work environmentSalary Range:$43,000-$47,000, dependent on experience#IND1