Job Title

JOB REQUIREMENTS: ESSENTIAL JOB FUCTIONS Performs a variety of licensingprocesses for over 20 types of City licenses/permits - all phasesincluding initial application, computing fees, taking pictures, andprocessing, forwarding to approving departments, Safety and LicensingCommittee and the Common Council, entering information into database forrespective recording, tracking and creating license. Processes cashreceipt transactions, daily post and balance. Maintains detailed recordof all licenses and permits. Develops Safety and Licensing CommitteeAgenda within Legistar document management system, coordinates allinformation with the Committee Chairperson, the City Clerk, the CityAttorney's Office, and Police and Fire Departments. Answers telephoneas Clerk Department's primary telephone customer service representativeand acts as the Information Center on behalf of the City for allinquiries; responds and/or routes calls to appropriate individuals.Greets all sixth-floor walk-in traffic, responds to inquiries. Processesall internal and external mail including collecting, sorting,distributing and processing outgoing daily mail; coordinating bulkmailings; and maintaining adequate supplies. Provides high volume/largephotocopy job functions for City departments including prioritizing,scheduling and planning copy jobs based on work orders received andnotifying by email when the work is completed. Processes and routes allspecial events applications; coordinates and completes final SpecialEvent invoice; Attends Special Events Committee meetings. Operates andmaintains various mail/copy center equipment including, but not limitedto, the mail meter and postage machine, multiple photocopy machines,folding and stuffing machines, punch and binding machines, UPS manifestsystem and printer, and ID printer and camera. Coordinates UPS servicesto and from the City including weighing, printing invoices, and sendingpackages, accepting incoming UPS packages and contacting/delivering torespective departments. Monitors compliance with Mail/Copy ServicesManual. Prepares and maintains weekly Schedule of Meetings to Legistarsystem and City website. Prepares the monthly calendar of meetings andcoordinates the requests for room reservations. Assists with electionduties in the WISVOTE election database, while maintainingconfidentiality - registering voters, maintaining voter records,assisting absentee voters in the office, and entering, mailing, andreturning absentee ballots. Maintains and coordinates bidder's proof ofresponsibility list of pre-qualified bidders. Composes and typescorrespondence when necessary including certified mail. Compiles datafor performance measures for budgeting purposes.Coordinates/schedules/issues City of Appleton employee ID badges. Postsagendas, reports and minutes of all meetings. Maintains regular punctualand predictable attendance, works overtime and extra hours as required.OTHER JOB FUNCTIONS Coordinates maintenance and repair of equipmentlocated in mail/copy center. Orders and coordinates inventories andpurchases of copy paper, supplies for all equipment and services locatedin the mail/copy center, supplies for office, and envelopes for theCity. Provides backup for other clerical staff. Assists with specialprojects as requested. Trains temporary help to perform mail/copyduties. Compiles and maintains detailed data for UPS shipments, copycounts and postage for each department for budget purposes. Notifiesgeneral public of special office hours and elections. OTHEREXPERIENCE AND QUALIFICATIONS: This position requires three years'experience in general clerical work; graduation from high school plusadditional training of at least one year of college, business, ortechnical school (including or supplemented by courses in typing,computer use, office practices and clerical subjects), or any equivalentcombinati n of experience and training. APPLICATIONINSTRUCTIONS: Apply Online: