Job Title

The Plant Operations & Office Manager serves as a key operational support partner to site leadership, providing integrated oversight of office administration, finance and accounting support, employee engagement activities, and manufacturing site reporting. This role ensures the plant operates efficiently from an administrative, financial, and people experience standpoint while maintaining accurate data, compliance, and professional standards across the site. This position requires strong organizational skills, attention to detail, discretion with sensitive information, and the ability to work effectively in a fast paced manufacturing environment. Key Responsibilities Office Management & Administrative Operations u2022 Serve as the primary administrative point of contact for the manufacturing site, including reception, visitor coordination, and general office operations u2022 Manage office supplies, service vendors, and administrative processes to ensure smooth day to day operations u2022 Coordinate site communications, postings, and administrative workflows across departments u2022 Maintain organized records, files, and documentation in accordance with company and regulatory requirements Finance & Accounting Support u2022 Provide support for accounts payable, invoicing, and expense processing, including coordination with corporate finance teams u2022 Support inventory administration, purchase order tracking, and reconciliation activities u2022 Prepare and maintain financial and operational spreadsheets, reports, and summaries for plant leadership u2022 Ensure compliance with internal controls, documentation standards, and audit requirements as applicable Manufacturing Site Reporting, Cost Control & Data Integrity u2022 Serve as a primary owner of plant level cost control reporting, ensuring accurate, timely, and decision ready production, cost, and sales data u2022 Enter and reconcile operational data impacting cost and margin, including outsourced production activity, finished goods, and job standards u2022 Prepare and analyze cost sheet reviews, board variance corrections, waste reports, and OEE/sales reports, highlighting cost drivers, inefficiencies, and opportunities for improvement u2022 Generate and maintain maintenance, production, and performance reporting to support labor, material, and overhead cost management u2022 Lead monthly WIP organization and inventory reconciliation, ensuring accurate valuation, verifying coating inventory and raw material usage, and preparing controller worksheets u2022 Maintain strict data integrity across production, labor, inventory, and cost systems to support accurate financial reporting and internal controls u2022 Partner closely with operations, maintenance, and finance leadership to identify cost variances, resolve discrepancies, and support corrective actions Employee Engagement & Site Culture Support u2022 Coordinate employee engagement initiatives, recognition programs, and site events u2022 Support onboarding and offboarding logistics, including new hire orientation coordination and documentation u2022 Assist with employee communications, postings, and engagement activities that reinforce site culture and values u2022 Partner with HR and site leadership to support engagement surveys, action plans, and employee communications Compliance, Coordination & Continuous Improvement u2022 Maintain confidentiality of employee, financial, and operational information u2022 Support audits, inspections, and internal reviews by providing documentation and administrative coordination u2022 Identify opportunities to streamline administrative, reporting, and finance support processes u2022 Provide general administrative and operational support as needed to meet site and business needs Qualifications & Experience Required u2022 High school diploma or equivalent u2022 3-5 years of experience in an office management, administrative, finance support, or plant administrative role, preferably in a manufacturing environment u2022 Strong proficiency in Microsoft Excel and other Microsoft Office applications u2022 Experience handling financial data, reports, or accounting support activities u2022 Strong organizational skills with a high level of accuracy and attention to detail Preferred Experience supporting manufacturing or operations leadership Associate degree or coursework in business, accounting, or administration preferred Familiarity with ERP systems, production reporting tools, or plant level financial reporting Experience coordinating employee engagement activities or site events Understanding of basic accounting principles and internal controls Key Competencies u2022 Highly organized with strong follow through u2022 Professional communication skills (written and verbal) u2022 Ability to manage multiple priorities and deadlines u2022 Discretion and confidentiality u2022 Collaborative, service oriented mindset u2022 Comfortable working in a fast paced, hands on manufacturing environment Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.