Job Title

DYS Records Specialist - Technician IV Print ( Apply ufeff DYS Records Specialist - Technician IV Salary $56,064.00 - $89,700.00 Annually Location Denver, CO Job Type Full Time Job Number IHA 00595 04/06/2026 Department Colorado Department of Human Services Division OCYF - Youth Corrections Opening Date 04/06/2026 Closing Date 4/14/2026 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. Primary Physical Work Address 4255 S. Knox Court, Denver 80236 FLSA Status Exempt; position is not eligible for overtime compensation. Department Contact Information How To Apply Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information This position is open to current Colorado residents only Most State of Colorado employees are eligible for a great benefit package Please see the Supplemental Information section below for details ( About the Division of Youth Services: The mission of the Division of Youth Services (DYS) is to protect, restore and improve public safety utilizing a continuum of care that provides effective supervision, promotes accountability to victims and communities, and helps youth lead constructive lives through positive youth development. The strategic goal of DYS is to operate healthy trauma-responsive organizational environments as demonstrated through prosocial, safe, and non-violent interactions. DYS provides a continuum of services that encompass juvenile detention, assessment, commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates 15 secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed. For pre-adjudicated youth, the Division is also responsible for the management and oversight of the Colorado Youth Detention Continuum; a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State. We have many opportunities within DYS to positively impact youth and families. We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at: . There are numerous opportunities within DYS to positively impact youth and families and we welcome you to join our team. We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. Description of Job You are required to work at your assigned work location during your scheduled work times. About this position: This position serves as a records custodian for the Divisionu2019s active and closed records and reports to the Divisionu2019s Records Unit Supervisor. The records include but are not limited to a youthu2019s master file, accompanying assessment records, behavioral health and medical records, Trails records including but not limited to admissions/release, behavior management/group life, incident reports, medical and dental, psychotherapy notes, assessment, commitment, expunged records and parole documentation. This position also follows and assists in the development of standards for: the content and structure of open and closed DYS records; the storage and location of records, maintenance of records, transition to closed records, and expungement of court ordered files. This position receives and reviews requests for information from the twelve state-operated facilities and four regional offices. This position reviews all releases and accompanying information to determine the purview of State and Federal Privacy Laws. This person is responsible for the proper redaction of protected information from released records. This position ensures the ongoing collection of data for requests for information. This includes Colorado Open Records Act (CORA) requests under House Bill 15-1131, u201cConcerning the Release of Information Related to Critical Incidents that Occur in Facilities Operated by the Division of Youth Services.u201d This person is also responsible for assisting in the scanning of appropriate files into the Electronic Data Warehouse (EDW) system and designating records to be destroyed in accordance with DYS policies and procedures. This position is also responsible for logging requests for body worn camera video and responding to these requests in compliance with federal and state law and court orders Summary of Job Duties: Management of juvenile delinquency records, and release of information as outlined in Section 19-1-304 C.R.S. Juvenile Delinquency Records, and Federal and State law (HIPAA, FERPA) -In coordination with the Divisionu2019s Records Unit Supervisor, search, gather, redact and prepare for the release of information pertaining to individual youth to requesters per required HIPAA Federal Regulations, FERPA Educational regulations and under Colorado Revised Statutes, Section 19-1-304,u201cJuvenile Delinquency Recordsu201d. Under leadership of the Divisionu2019s Records Unit Supervisor, enforce a standardized format for all youth records in regions and facilities. This position assists in the coordination of an electronic transfer system to transfer paper files to the Divisionu2019s designated Electronic Data Warehouse. This position coordinates with the Divisionu2019s Records Unit Supervisor the facilitation of the destruction of records once the period to maintain the record has elapsed. This individual accepts, reviews and respond to releases of information. Duties in this area include: + Determine the type of authorization required per HIPAA, 42 Part 2, FERPA and Section 19-1-305 C.R.S.Juvenile Delinquency Records. + Redacts records of all protected information. + Allows inspection of the record and provides copies, when appropriate. + Releases information to requesters who are authorized by law to receive information with or without youthu2019s consent (Medicare, Medicaid, Attorneyu2019s, Social Security and Courts). + Maintain release of information log and the expungement log and document all information released into the Release of Information data base. + For medical record release, determines what medical record exists by matching the requester information to the Electronic Health Record, Trails and medical records. + Determines costs and length of time to retrieve, redact and provide required youth information. + Respond to requests for information that fall under Colorado Revised Statutes, Section 19-1-304, including identifying reports, redacting, printing reports when required, and electronically transferring redacted records as required by law. HIPAA, 42 Part 2, FERPA and Section 19-1-304 C.R.S. Juvenile Delinquency Records, Release of Information Process, including youth file expungement orders- Consults with their supervisor to determine if requested HIPAA, 42 Part 2 or FERPA information can be released. Coordinates with supervisor to determine the appropriateness of releasing requested information. Coordinates with their supervisor and relevant subject matter expert (SME) regarding sensitive releases of information. Completes the expungement of all DYS Court-ordered expungement orders. Open, Live and Closed Record Support and other duties as assigned - Support of the management of DYS records unit, including facility-based records, medical records and regional based records. Assist in the creation and maintenance of standards and policy for the maintenance and storage of both open, closed, and expunged records. u00b7 Coordination with the custodian of DYS records. Travel to the ten State-operated facilities and four regional offices to assist with records maintenance. u00b7 Other duties as assigned Research and Analyze Data- Independently researches, analyzes, interprets and applies rules, procedures, statutes, policies and practices regarding agencies and facilities licensed as defined in Section 26-6-903, C.R.S of the Licensing Act and individuals as it pertains to criminal background checks and child abuse/neglect background investigations. Reviews and evaluates corresponding statutes, rules, regulations, and procedures for application in the final determination of eligibility regarding an applicantu2019s record. Other Duties as Assigned - Performs other duties as assigned Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Minimum Qualifications: Experience Only: Four (4) years of relevant experience in an occupation related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned, equal to four (4) years. Preferred Qualifications: + 4 years of experience working with records management systems in a criminal justice setting Conditions of Employment + Standard Background ALL CDHS - CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driveru2019s license) + Travel u2013 Travel to assigned trainings and/or alternate work sites + Shift Work u2013 Subject to assigned shifts + Continued employment is contingent upon successful completion of the DYS Pre-service Training Academy, Field Training Program (FTO) and mandatory annual training in all subject areas. + The Diana Screenu00ae, a sexual risk screening tool, is administered to all applicants to the Division of Youth Services (DYS) seeking positions of trust with children and teens to help ensure that ethical boundaries between children and adults are maintained. At the DYS, the safety and protection of the youth who have been entrusted to us is our #1 priority. The results of the Diana Screen will be provided to the Division of Youth Services and may be used as part of the Division's decision on whether the candidate is selected. + Be at least 21 years of age with no felony convictions or history of domestic violence + Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicantu2019s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS. + Full Background CDHS employees: Direct contact with vulnerable persons CBI name check and fingerprint check ICON Colorado court database Medicare fraud database Reference checks Professional License Verification (if applicable) Drug Screen PREA (Division of Youth Services Only) For those with direct contact with children: Trails check For those with direct contact with adults at the Mental Health Institutes, Regional Centers and Veterans Community Living Centers CAPS CDHS Selection Process Explanation Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements. + Preferred Qualifications & Competencies: + Relevant years of state service experience. Minimum Qualification Screening Process A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form . Do not use