NY HELP No Agency Executive Chamber of New York State Title Director of Scheduling Occupational Category Administrative or General Management Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $160000 to $200000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 50% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address 919 3rd Ave City New York State NY Zip Code 10022 Duties Description The Director of Scheduling is a key member of a core team of professionals responsible for overseeing and coordinating all meetings, public appearances, and travel for the Governor. This person plays an essential supervisory, management and operational support role in the planning, designing, and executing of best-in-class events that drive top policy initiatives. The Director of Scheduling is responsible for supporting the Traveling Chief of Staff in managing and participating in activities in relation to the Governoru2019s schedule. The Director of Scheduling will work with Senior Staff and other teams across the Executive Chamber to ensure excellent execution of events. Duties include, but are not limited to:u2022 Work closely with the Traveling Chief of Staff to coordinate and oversee all aspects of the Governoru2019s time and provide ongoing management support of the Governoru2019s calendar.u2022 Maintain positive relationships with the Governoru2019s office network and departments within the Executive Chamber. u2022 Participate in daily event meetings and calls and execute follow up assigned. u2022 Prepare agendas for weekly strategic planning meetings. u2022 Communicate with members of the Executive Chamber Senior team and various departments to ensure all meetings and events are effectively planned and managed. u2022 Coordinate with all relevant stakeholders, including event contacts, program staff and advance staff on Governoru2019s role, event program, and method of transportation.u2022 Liaise with the Governoru2019s Protective Service Unit (PSU) to ensure coordination in travel and schedules. u2022 Screen any internal scheduling request forms submitted for internal and external meetings and event appearances, and direct the flow of written responses. u2022 Provide continuous effort to improve operations, streamline processes, and work cooperatively and jointly to provide quality customer service.u2022 Manage the team that creates and distribute the Governoru2019s daily schedule, and monitor for changes, as necessary. Minimum Qualifications A Bacheloru2019s degree and minimum of 10 years of professional work experience. Previous experience managing the schedule for an elected official is relevant experience required. Additional relevant experience may substitute for a Bacheloru2019s degree on a year for year basis. Managerial experience preferred, and working knowledge of government operations in New York State is essential.Additionally, the successful candidate should have the following knowledge, skills, and abilities:u2022 Proven ability to work independently and make sound judgments on a day-to-day basis, as well as make informed decisions on behalf of the scheduling team.u2022 Proficiency with both Google and Microsoft Office Suite.u2022 Ability to establish and maintain effective personal relationships with peers, supervisory staff, and other departments and agencies in a fast-paced environment. u2022 Display exemplary customer service and interpersonal skills.u2022 Ability to multitask and be detail oriented, and able to communicate effectively. Additional Comments The position may be located in Albany, NY, or New York City, and will require routine travel between these offices. Non-traditional working hours and availability by phone as needed.All positions within the NYS Executive Chamber require completion of a NYS Police background check prior to appointment.New York State is an Equal Opportunity Employer (EOE). New York State offers a comprehensive benefits package, including paid leave, health, dental, vision and retirement benefits, and family-friendly policies. As an employee of the State of New York, you join a team of dedicated individuals who work to serve the people of our State. Some positions may require additional credentials or a background check to verify your identity. Name Jennifer O'Connor Teepe, Director of Human Resources Telephone Fax Email Address Address Street NYS Capitol City Albany State NY Zip Code 12224 Notes on Applying Please include the Vacancy ID number, the title of the position, and a detailed a cover letter with your application.
Job Title
Director of Scheduling