Job Title

NY HELP Yes Agency State Comptroller, Office of the Title Administrative Assistant 1, SG-11, Administrative Assistant TR 2, (Equated to SG-10), Administrative Assistant TR 1, (Equated to SG-8)(NYHELPS)Item#06901 Occupational Category Administrative or General Management Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $40391 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address 59 Maiden Lane City New York City State NY Zip Code 10038 Duties Description Design filing systems. Implement policies and procedures. Respond to phone calls; sort mail; organize. Coordinate information flow by acting as liaison among executives, staff, other employees, and the public. Uses various information technology applications such as email, database, spreadsheets, and word processing applications. Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. Creates, maintains, and enters information into spreadsheets and databases. Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors. Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff. Composes, types, and distributes meeting notes, correspondence, and reports. Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped. Orders and distributes supplies. Establishes work procedures or schedules and keeps track of the daily work of clerical staff. May supervise other clerical staff and provide training and orientation to new staff.The Administrative Assistant 1 will be assigned to the reception desk and will welcome and direct visitors, register guests in the visitor management system, screen telephone calls, schedule meetings, and distribute mail. Additional duties include building management tickets, and other general administrative support for investment and operations staff as needed. The selected candidate will be required to work onsite at the 59 Maiden Lane office Monday through Friday. Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.For appointment to an Administrative Assistant 1, you must have:u2022 Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.For appointment to the Administrative Assistant Trainee 1, you must have:u2022 Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.For appointment to the Administrative Assistant Trainee 2, you must have:u2022 One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further petitive Minimum QualificationsYou must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 52.6/70.1/70.4 (choose all that apply)) of the Civil Service Law.Transfer:For 52.6 and/or 70.1 transfer to an Administrative Assistant 1, salary grade (SG)-11, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-09 or above. SG-06 or above for a Trainee 1, SG-08 or above for a Trainee 2, depending on qualifications.If approved for transfer appointment, you must also meet the special requirement(s) below:u2022 The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probationTo determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office u00bb GOT-IT (ny.gov)Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.Traineeship Salary Information: The position may be filled at the Administrative Assistant Trainee 1 equated to SG-8 ($40391), Administrative Assistant Trainee 2 equated to SG-10 ($45081), or full performance Administrative Assistant 1 SG-11 ($47695) based on the candidateu2019s education, experience, and previous state service. Salary is nonnegotiable. Candidates hired at the trainee level will be advanced to the full performance Administrative Assistant 1 SG-11 following successful completion of the traineeship. Additional Comments Preferred Qualifications/Knowledge, Skills, and Abilities:u2022 High ethical standards and commitment to the fiduciary responsibilities of a pension fund.u2022 Excellent communication, customer service and interpersonal skills; exhibits professionalism, tact and diplomacy at all times; thrives in a collaborative environment as a team player in a professional office setting.u2022 Strong organizational skills, including the ability to maintain detailed and accurate records and files.u2022 Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work.u2022 Proficient with Microsoft Teams, Zoom, SharePoint, Outlook, Word, Excel and Adobe.u2022 Exhibits meaningful discretion and confidentiality when handling sensitive materials.Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agencyu2019s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employeeu2019s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:u2022 A state pension with vesting after five yearsu2019 serviceu2022 Comprehensive medical, dental and vision insurance available to all employees and their dependentsu2022 Flexible spending accounts for dependent and health careu2022 Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insuranceu2022 Public Service Loan Forgiveness (PSLF)u2022 NYS Deferred Compensation planu2022 Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bondsu2022 Holiday and paid time offu2022 Shift and geographic pay differentialsu2022 A committed continuous learning environmentu2022 Informational Brown Bag sessions u2022 Wellness at Work Programs to promote employee health and wellnessu2022 OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areasu2022 And much more Some positions may require additional credentials or a background check to verify your identity. Name Brittany Pebler Telephone (518) 474-1924 Fax (518) 486-6723 Email Address Address Street Office of the New York State Comptroller, Division of Human Resources 110 State Street, 12th Floor City Albany State NY Zip Code 12236 Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:Item #06901-BEP on your cover letter for proper routing. Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.If you have questions about this vacancy, please contact this Division representative: Division Contact: Shari BurnettEmail Address: