Job Title

Job Description Hours: Full-Time u2013 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 The New York City Department of Design and Construction (DDC), Technology & Innovation Division, seeks to hire a Division Administrative Officer / Special Assistant to the Chief Information Officer (CIO). Under the direction of the CIO, this position will serve as the primary Personnel Liaison and Executive Administrative Assistant for the Technology & Innovation Division, providing essential administrative, personnel, and operational support. The successful candidate will be responsible to: - Serve as the divisionu2019s primary liaison for personnel and HR-related matters, coordinating with agency HR, OMB, and executive leadership. - Monitor, track, and update recruitment activity within the Smart Recruiters platform, including posting status, candidate progression, and hiring timelines. - Maintain hiring-related communications with interview panels, hiring managers, and project management teams. - Schedule and facilitate interviews and panel sessions. - Manage the full onboarding process for new hires, including onboarding coordination, access requests, orientation scheduling, and development and delivery of onboarding and training materials. - Draft, track, and submit Personnel Action Requests (PARs) for CIO approval and maintain accurate vacancy and PAR tracking logs. - Assist with agency Hiring Pools and related personnel initiatives. - Serve as the point person for division office supplies and coordinate with Operations and Facilities units regarding IT staff placement, workstation setup, and relocations. - Provide executive administrative support to the CIO, including phone coverage, calendar management, meeting scheduling, agenda preparation, and follow-up. - Assist with special projects and initiatives as assigned by the CIO to support the mission and operations of the Technology & Innovation Division. COMMUNITY COORDINATOR - 56058 Qualifications 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to