Position: Executive | Personal AssistantLocation: Atherton, CACompensation: $220,000-$240,000 per year, plus benefits Schedule: Predominantly Monday-Friday with occassional after hours and weekend communicationsLocal Bay Area candidates, only!A warm, busy family in Atherton, California is seeking a full-time Executive Personal Assistant who is just as comfortable managing the details as they are seeing the big picture. The family runs at a high pace and needs someone who can keep up - not because they're told to, but because they're naturally wired that way.The right person is impeccably organized without being rigid, proactive without being overbearing, and calm under pressure without being disengaged. They communicate well, follow through consistently, and bring a steady presence to a household that has a lot moving at any given time.This family values the people who work with them and creates an environment where the right candidate will genuinely enjoy coming to work. If you take pride in doing things well, work best when given ownership rather than a checklist, and know how to read what a family needs before they have to say it - this might be the right fit.ResponsibilitiesOwn the family's calendar end-to-end — scheduling, coordinating across multiple people, and staying three steps ahead of what's comingPlan and execute travel from start to finish, including research, bookings, itineraries, and on-the-ground logisticsManage vendor and service provider relationships with full accountability for outcomesHandle appointments, errands, gifting, and day-to-day personal needs with discretion and efficiencyAssess existing household systems and build where there are gaps — this family wants infrastructure, not improvisationCreate and maintain shared trackers and documentation the family can reference at any time without having to ask for an updateManage seasonal transitions, maintenance schedules, and vendor histories with consistency and attention to detailAnticipate needs before they surface and put proactive systems in place to address themQualificationsMinimum 5 years of experience as an Executive or Personal Assistant, ideally in a private household or comparable high-touch environmentProven ability to build systems and documentation from scratch, not just maintain existing onesStrong proficiency with digital tools — task management platforms, shared calendars, and collaborative documentsExcellent professional references requiredMust be local to the Bay AreaMust be legally authorized to work in the United StatesValid driver's license and clean driving record requiredMust be willing to undergo a thorough background investigationNon-smoker; COVID and flu vaccinations required annuallyDM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.Every member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.We encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.
Job Title
Executive | Personal Assistant