Job Title

Health Advocates Network is currently seeking an Administrative Assistant to work at a facility in New York, NY. These are _registry_ positions with our company. Pay Rate: $24 / hour Shift details: + M-F 37.5 hours per week, TBD 1. Minimum Candidate Qualifications: The candidate must have a minimum of: a. Three years of experience in one or more of the following: Facilities, property or space management, warehouse and inventory operations, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention experience. b. Eligible to work in New York State 2. Job Description and Required Services: The Office Services and Facilities Management Units are seeking a qualified facilities assistant to fulfill the role of Facilities Management Administrator. The administrator will collaborate with the Director of Facilities and Operations to ensure that New York City DFS operations operate efficiently and effectively. Person hired for the role will be expected to assist with space planning, liaison, and vendor/contractor management; assist with the scheduling mailroom operations; oversee storage and inventory operations; oversee maintenance and labor work; and collaborate with relevant internal and external partners on health and safety operations. Job Duties Include: u2022 Assist in coordinating office service operations, including office moves, staff relocations, workspace assignments, workstation installations, and space utilization activities to ensure operational efficiency and continuity of services. u2022 Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics, including communication of changes to staff and management. u2022 Serve in a support role as a liaison with building management and maintenance staff, assisting in coordinating and resolving facility, safety, and workplace issues. u2022 Assist with administrative and operational support functions, including procurement documentation, mailroom and courier coordination, recordkeeping, recycling and maintenance of schedules, logs, and reports. u2022 Assign and manage tasks within the ticketing system. Preferred skills/qualifications: u2022 Experience in facilities operations, building services, space planning, or project management support. u2022 Three years of prior facilities or building management experience is preferred but not required, provided transferable administrative and operational skills are demonstrated. Notes: Telecommuting is not allowable for this position. DFS does not provide parking, but the office is accessible by mass transit Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Jonathan (Monday-Friday 8:30 AM-5:00 PM PST).Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability