Description We are looking for an organized Administrative Assistant to support daily office operations for a Senior Living Community in Sarasota, Florida. This contract to permanent position will play a key role in keeping schedules, communications, records, and administrative workflows running smoothly for the team. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage multiple priorities in a collaborative office environment. Responsibilities: u2022 Oversee administrative support for day-to-day office activities, ensuring tasks are completed accurately and on schedule. u2022 Coordinate resident move-ins and move-outs while keeping apartment availability and status records current. u2022 Enter, update, and review information in company systems and spreadsheets to maintain accurate reporting and documentation. u2022 Support outbound calling efforts and help organize follow-up activities for team outreach campaigns. u2022 Arrange appointments for the sales team and confirm meeting details with clients and internal stakeholders. u2022 Assist with planning office events by organizing logistics, preparing documentation, and coordinating refreshments as needed. u2022 Track office supply levels, place orders for materials such as stationery and business cards, and help manage related spending. u2022 Handle incoming mail and route inquiries, service concerns, and administrative issues to the appropriate contacts for resolution. Requirements u2022 At least 3 years of experience in an administrative support role, preferably within a sales or marketing environment. u2022 Proficiency with Microsoft Office applications and basic to intermediate Excel skills for data entry and record maintenance. u2022 Experience with data entry, office coordination, and managing multiple administrative tasks in a fast-paced setting. u2022 Strong verbal and written communication skills, including the ability to handle inbound calls professionally. u2022 Ability to stay organized, maintain accurate records, and follow through on scheduling and documentation details. u2022 Associateu2019s or bacheloru2019s degree preferred. u2022 Familiarity with A-Line or similar property management or business software is helpful but not required. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.
Job Title
Administrative Assistant