Job Title

HEAD CLERK - TREASURER GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Employee is expected to assist the City Treasurer in the performance and execution of the mandated duties of the Treasurer as outlined in the Treasurer's job description and as called for by statute. The Head Clerk will work under the direct supervision of the City Treasurer. The Head Clerk will assist the Treasurer in the performance and execution of all aspects and responsibilities of the Treasurer's office as directed. SUPERVISION: Under general supervision of the City Treasurer. The employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction. The supervisor provides additional, specific instruction for new, difficult or unusual assignments. The employee refers unusual situations to the supervisor for advice and further instructions. ESSENTIAL DUTIES AND RESPONSIBILITES: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Provides customer service for a variety of activities. Receives and balances turnovers from departments. Maintains proper documentation for all accounts, expendable and non-expendable, under the control of the Treasurer. Responsible for accepting and monitoring all departmental turnovers. Responsible for maintaining and entering into Munis all cash receipts into the city journal. Responsible for notifying and researching all departments of any Non-Sufficient Fund checks that have been returned. Assists with printing of accounts payable vendor checks and related reports and uploading files to the bank. Disburses and transmits all accounts payable warrant checks and wire transfers. Scan Treasurer and Collector checks to bank and prepare for pickup for deposit. Prepares payroll for distribution and maintains corresponding spreadsheets. Assist with retirement payroll. Order supplies; prepare purchase orders and process invoices. Process department payroll on a bi-weekly basis. Prepare deduction summary of federal and state taxes. Processes voids and cash payments for payroll and vendor checks. Generates numerous reports for submittal to state and federal agencies. May train other employees and participates in cross training. EDUCATION AND EXPERIENCE: High school diploma or GED and 2 years related work experience or any equivalent combination of education and experience which provides requisite knowledge, skills and abilities to perform the essential functions of the job. SKILLS AND QUALIFICATIONS: Excellent organizational, typing and data processing skills, proficient in the use of personal computers and office software including word processing, database, internet and spreadsheet applications. Working knowledge of office software and machines. Must have a firm understanding of math and technology as well as knowledge of accounting techniques. The work involves numerous standardized practices, procedures, or general instructions that govern the work and in some cases may require additional interpretation. Judgment is needed to locate, select and apply the most pertinent practice, procedure, regulation or guideline. Ability to communicate effectively both orally and in writing; strong communication skills in relaying important information and ability to deal appropriately with other employees, department heads and City officials. Ability to maintain confidential information. Ability to understand and follow directions and take the initiative in completing assignments. Ability to complete work under pressure while maintaining a high degree of accuracy in accordance with work deadlines.