DivIHN (pronounced "divine") is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent. Visit us at to learn more and view our open positions.Please apply or call one of us to learn moreFor further inquiries regarding the following opportunity, please contact one of our Talent Specialists Meghna at 224 369 4230 Rashi at 630 847 1027Title: Administrative Assistant II Location: Sylmar, CA Duration: 6 Months (temp to perm.)Description: This position is NonExempt. Hours over 40 will be paid at Time and a Half. Requires proficiency in two to three vendor software programs. Provides support to one or two department managers and their staffs. They are a data science team with 30 members, located in Sylmar, this will be an onsite positionDuties may include: word processing, editing existing documents, keying information into existing templates, database upkeep. Previous clerical experience is necessary. Moderate to minimal supervision is provided.Position will support the DVP of Global Data Science and Analytics and team members - part of Medical Device Division * Looking for someone with a minimum of 3 years of deep experience - this is not a low-level role * Looking for someone with experience with Client Systems such as Arriba used for procurement, Concur used for travel/expenses, Windchill which is a document management system-of these the most desired one is Arriba when it comes to experienceExperience with large enterprise a plus, regulated or medical filed exp preferred.They will work with other admin assistants on-siteLooking for admin assistance with primary responsibility, taking care of calendaring, travel planning, expense reports, and other admin tasks, which involves record keeping, and generation content for different reports they should have familiarity with different systems like Ariba, procurement systems, MS Office, PowerPoint, Excel, event planning (preferred) Educational Requirement: Min. of a H.S. Diploma or GED with min 3 years of relevant experience.* Top Skills and Experience Needed: 1. Calendar Management 2. Project Management - will be working with a number of different weekly and monthly reports collating info. from these reports from the various portfolio leaders in the group and delivering these to the DVP 3. Ability to work with the contracting team at Client in providing follow-up to the Procurement and Finance Organizations, keep things moving forward through Arriba 4. Coordinating Annual Event off-site in making hotel and travel accommodations, and catering plans 5. Must be proficient in Excel, SharePoint, and MS Teams used for tracking documents * Interview Process/Method: one round with HM and the DVP, and the second round with them and 3 other team members - Onsite/In-person Interviews in Sylmar, CAAbout us:DivIHN, the IT Asset Performance Services organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.
Job Title
Administrative Assistant II