We seek a skilled, forward-thinking, and well-organized Administrative Assistant to fulfill a pivotal role within our insurance agency. This position involves providing direct support to our president, assisting the team with administrative tasks, and administration of day-to-day onsite office functions.ROLES AND REPSPONSIBILITIES:*Complete job description will be provided prior to interviewGeneral Office Responsibilities· Receive, direct and relay phone calls, messages, and faxes· Process incoming mail including opening and sorting by department, scan, and email team member· Process outgoing mail including running postage meter, overnights, and certified mail· Process carrier website mail - sort and email to account manager · Maintain supplies inventory· Assist and complete various projects from internal teams· Create and maintain procedures for all aspects of position· Process and coordinate offsite archive files· Run, mail, and scan client survey letters· Run invoices daily· Order motor vehicle reports· Print PL account review letters· Enter PL claims data into management software· Issue auto-id requests from PL clients· Runaudit Applied Analytics to ensure data accuracyExecutive Personal Assistant to President Responsibilities· Manage various business and personal services and accounts· Administrative tasks related to non-profit and other committee and board work· Travel, dining and other reservations· Assist with office decorating· Manage President calendar, meeting and appointment setting, cancellation, and rescheduling· Develop and implement email management system to support President· Assist with sales packages, letters for prospective clients· Support marketing programs including data entry· Attend local marketing events providing on site admin support· Attend sales and marketing level 10 meetings· Order client gifts· Maintain annual Christmas gift list and coordinate purchasing and delivery· Coordinate details, including foodbeverage, for onsite and offsite employee and client events· Plan and coordinate agency community service projects three times a year (first three quarters)· Schedule employee anniversary lunches with President· Plan and coordinate "all team" meetingsevents SKILL AND EXPERIENCE· 4 years of professional office experience· Maintain a friendly demeanor and professional appearance· Be ambitious, smart, detail-oriented, and able to think on your feet· Be able to independently think on your own with the ability to multi-task· Possess excellent written and verbal communication skills· Proficient in Microsoft Office Suite
Job Title
Administrative Assistant