Job Title

Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The ideal candidate will have worked closely with an Executive for at least 3 years. This job entails coordinating strategic calendar management & travel arrangements, managing communications and assisting in coordinating events & meetings. Our team enjoys collaborating in the office daily, therefore this role will be in the office Monday-Friday, 9-5pm. This is a fast paced and exciting opportunity that will allow you to immerse yourself in the world of art & history alongside other passionate individuals & leaders.*Any type work experience in a museum or similar setting is highly preferred. (Art gallery, symphony, historical site). Must have EA experience as well.Outline of RESPONSIBILITIES:Serve as key point person for the Executive Director including calendar support, prioritizing inquiries and requests, meeting coordination and ensuring the Director is prepared to execute museum businessManage complex travel & calendar logisticsServe as point of contact for trustees, support board meetings & communications and maintain committee & board rostersAssist with event management & meetings by coordinating staff, invites, vendors and contractsRepresent the office of the Executive Director when off-site and serve as liaison for museum partners both internally and externallyProvide executive administrative duties on behalf of Director of Development and Director of MarketingCommunicationsOther duties & special projects as assigned by the Executive DirectorQUALIFICATIONS:Minimum of 3-5+ years Executive Assistant experience supporting an Executive with calendar and travel coordinationBachelor's degree in museum studies, business administration or commensurate experience in a related fieldPrior museumgalleryhistorical site industry experience highly preferredKnowledge of MS Office Suite, including MS Outlook, Word, Excel, PowerPointAbility to work collaboratively with executive leadership and the broader museum teamsHigh level of problem-solving skills with the ability to multi-taskExhibit excellent written and verbal skillsOn-site M-F, 9-5pmCOMPENSATION:Base salary 75-90k based on experience, comprehensive benefit plan, 401k w match and great working enviroment.